Event Planner - 18142-TA

Protocol and Event Management Section, Office of the Director General and Related Programs
Grade - P1
Contract Duration - 1 year
Duty Station : CH-Geneva
Publication Date : 09-May-2018 Application Deadline : 23-May-2018, 11:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local date and time.

Organizational Context

a. Organizational Setting

The position is located at the Protocol and Event Management Section, Office of the Director General. The Protocol and Event Management Section is responsible for the overall planning, directing and supervising of the full range of protocol and events services, and diplomatic liaison with representatives of Member States, Permanent and Observers Missions to WIPO, as well as other official partners.

b. Purpose Statement

The Event Planner provides day-to-day support to the Chief of Protocol and Event Management in the organization of events and coordinates with internal and external stakeholders for the efficient and timely implementation of events.

c. Reporting Lines

The incumbent works under the supervision and reports directly to the Chief of Protocol and Event Management.



First level university degree in event management or international hospitality management.


At least six months of experience in event management.


Excellent knowledge of written and spoken English and French.

Knowledge of of other UN official languages.

Job Related Competencies

Ability to work under pressure and to deadlines and to effectively coordinate event-related activities associated with large scale official events.

Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity. Ability to maintain a high level of confidentiality and discretion.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet. Customer-oriented.

Candidates must be well presented.


Annual salary:
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figures quoted below are based on the May 2018 rate of 72.0%.

Annual salary
Post adjustment
Total Salary
Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations (not applicable for the External Offices).

Please refer to WIPO's Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.